The Impact of Project Management in Information Systems Essay Example for Free

The Impact of Project Management in Information Systems Essay The explosion in the computing field in the last twenty years forced the organisations to be computerised for achieving most of their operations using Information Technology (IT) systems. The implementation of the systems requires a management program for the IS applications development. Susan Brock (2003) supports that as the data into valuable corporate information has become more viable through information technologies, the application of IT based projects has risen too (Susan Brock, 2003). The organisations use Information System Projects for either updating, or either upgrading or changing the existing system in order to meet users or customers’ requirements. It is supposed that the tools and techniques used in such IS projects will differ independently based on the projects’ requirements. The roles and responsibilities of each contributor to the projects differ as well. The organisations responded to this new challenge by putting into place project management teams that take into account the technological and organisational complexity of their Information System Projects (Vital Roy, 2006). The management of a software development project presents many difficulties. Most Information Systems projects are considered less than successful or many are simply cancelled. Project Management has been introduced as a major factor for controlling and tracking their projects in order to avoid these project failures. On the other hand many IS projects are successful when are completed on time, on budget, on scope and met the customers and users needs and requirements. This could happen by investigating and analysing the key elements of project management required for the successful implementation of these projects. 2. Project Management in IS projects As it stated above, Project Management is the most important tool for managing, tracking and controlling the projects. David Dixon (1988) defined Project Management as the management tool for estimating, planning, scheduling the activities needed to achieve the expected levels of functionality, quality and performance within the specified constraints for cost, time, schedules and resources (David Dixon, 1988). These activities divided into different tasks which must be assigned to the project team and be controlled by the project manager. Although most of the projects are successful, delivered on time and covered the appropriate requested requirements, some of the projects are considered less than successful and many are simply challenged or cancelled. According to the study of Susan Brock (2003), projects’ failures have reduced significantly considering the number of projects has almost doubled between 1994 and 2002, however almost half of the projects remain â€Å"challenged† (Susan Brock, 2003). During the years, IT professionals researched and studied different situations and suggest some key elements and theories for the successful implementation of IS projects such as the documentation of the Project Initiation Document (PID), the important role of the project manager, the project planning, project quality, etc. 1. Organisational Framework First of all an important section to be investigated and analysed is the organisational framework which considers the organisational structure for IS project work. The organisational framework is established at the outset and well understood by all concerned since otherwise it will be impossible to get important decisions made and to get a clear idea about the project (James Cadle and Donald Yeates, 2001). It is very important to know the customer, sponsor and project manager of each project because they are all responsible to make the most important decisions for the project. The other various roles may be organised in different ways, depending on a number of factors including the type of the project and culture of the rganisation. The other principal roles for an IS project could be the analyst, designer, administrator, programmer, testing team and project office. The PRINCE project management method is suggested for the best organisational framework either in the start or during the process of the project. Projects in Controlled Environment (PRINCE) is a structured approach to project management developed by the UK government (James Cadle an d Donald Yeates, 2001). It was originally intended for the management of IS projects and offers a number of beneficial documents in the management of IS projects such as Project Initiation Document (PID), Risk Log Document, Project Quality Plan, Stage Plan Document, Work Plan Document, etc. 2. Project Manager Another key element, may be the most important, is the project manager. The project manager is appointed by the project board of the organisation and is responsible for the management of the project on a daily basis and for the achievement for the project objectives and expected results. . Role and Skills The project manager is totally responsible for the success or failure of the whole project. The role of the project manager is very important, serious and complicated. James Cadle and Donald Yeates (2001) believe that project manager must track, monitor and check the project every day through to completion and also has to: ? Achieve the project’s objectives on time, on cost and quality constrai nts imposed by the project board. ? Take or make timely decisions to assure the project’s success ? Select project team members Create the project team and be ready for any changes in the team during project process. ? Keep the project board and senior management informed of progress and alert them to problems especially if these could affect the organisations’ or business objectives. ? Recommend the termination of the project if necessary. ? Take role of the communicator between the project board, senior management and project team. ? Select, manage and control subcontractors. ? Give permissions about the internal and external resources decided to be used in the project. ? Face and solve any problems or conflicts during the project’s process Generally, the project manager in an IS project has to create a product usually a new IS system incorporating hardware and software. As it stated above project manager should go through a difficult role to achieve the project’s objectives, however some skills are required in order to be a successful project manager such as: ^ Leadership: project managers must be able to stimulate action, progress and change. ^ Technological: project managers need to have a clear idea and accurate perception of the technical requirements of the project so that business needs are addressed and satisfied. Evaluation and decision making: project managers should have the ability to take serious decisions and evaluate alternatives. The members should be developed from a group of individuals, each with their own interests, style and goals, into a project team that works together to achieve the project’s objectives and requirements using the each other’s strengths. The most original and useful method of team effectiveness is Belbin Test, created by Dr. Meredith Belbin, which includes questionnaires for measuring aspects of personality completed by project team’s members. The scores from the questionnaires will help the project manager to assign the team members into the eight â€Å"team roles† suggested by the Belbin Method. According to the definitions given in the Belbin Test Document the eight project team roles are: ? Coordinator: provides consensual leadership, coordinating project team’s effort however lacking in originality. ? Shaper: A dynamic leader of the team, pushing activities forward and bringing â€Å"shape† to the team. The Shaper can be inspiring but can also be abrasive. ? Innovator: A source of original and a creative team member but sometimes forms a personal attachment to impractical ideas. Resource Investigator: Team’s link to the outside world and another source of ideas with the responsibility to identify and investigate resources that will help the team. ? Monitor/ Evaluator: Keeps the team on the right track and separates the practicable ideas from that are not, however sometimes is insensitive to the team members’ feelings. ? Team Worker: Sensitive to personal needs and upsets, works hard and maintains positive atmosphere in the team. ? Implementer/C ompany Worker: Takes an idea and produces a schedule. The company worker works well with plans and milestones but can be inflexible with any project’s changes. ? Completer/Finisher: Worries about what can go wrong in a project, checks up on detail and focuses the team on project’s deadlines (Belbin Test Document, 2006). If all the key roles of the project team are filled, project team stands a very good chance of success. On the other hand if some key roles of the project team are missing, it weakens the team and may lead to failure. 4. Project Plan Another key element of the project management required for the successful implementation of an IS Project is Project Plan. Planning is very important and essential in order to get the expected results and meet all the objectives and goals after the execution of the IS Project. It involves thinking hard about the IS project, what to achieve and how the team will go about it. The beginning for a good Project Plan is the understanding of the project’s requirements and the project manager must be sure that this is available before the start of the planning. The analysis of the work to be done has been made using the work breakdown structure or product breakdown structure. Work breakdown structure is the method that used to break down project progressively into smaller parts until the end up with individual tasks and work packages. After that project manager may create a Gantt chart using Microsoft Project as the tool for assigning the duration, milestone, resources, cost and staff required for each tasks as identified in the Work Breakdown Structure Diagram. Dave Martin (2004) states that â€Å"Of course ‘slippage’ from the plan is ‘a normal, natural trouble’ and its importance or magnitude is measured against the schedule. Where ‘slippage’ does occur, contingency plans are made by reference to possible implications† (Dave Martin, John Mariani and Rock Rouncefield, 2004). According to the above statement, the planning project breakdown should be revised easily especially when the project manager may need to re-estimate and reschedule some tasks in order to meet some missed requirements or to improve the progress of the project in case of ‘slippage’. Project Plan is also a way of communication between the project manager with the users, project team, project board and senior management so they can be informed anytime about project’s progress. James Cadle and Donald Yeates (2001) are suggested that the project plan must always be in electronic version using either Microsoft Visio for the work breakdown structure or Microsoft Project for Gantt chart or network action diagram. Most of the planning tools have facilities to track progress on an IS project. The data may have to be input manually by the project manager or it may be possible to link the planning tool to a time recording system and capture the input that way (James Cadle and Donald Yeates, 2001). The project manager will be able to compare the actual progress with the plan in order to identify where problems seem to be arising and decide how to solve them. 5. Project Risk Management Information System projects are becoming increasingly complicated and are subjects to various risks. Risks cannot be avoided at all but they can be managed in such a way that they are recognised and their impacts are avoided or reduced. First of all the team has to identify the risks of the project, however each project is unique so its risks will arise from the factors that may not have been seen before in the project. There are a lot of project’s areas in which risk could arise and it is difficult for the project manager to be sure that all the possible risks have been identified. All risks must be highlighted even if some of them are unpopular or never arise in similar projects in the past. After the identification and analysis of each possible risk, they need to be described so that it is clear exactly what each risk is all about (Jamie Smith, 2005). Once there is a brief description of the risk, the project team is in a better position to understand its impact and what needs to be done to mitigate it. The following list, introduced by James Cadle and Donald Yeates (2001), provides the starting point for the identification of possible risks in an IS project:  ¦ The Commercial Background- it may be a new business area in which the organisation has little experience or no market research. The possible identified risk is the lack of information about the background and requirements of the projects  ¦ The Contract- is the formal, legal stipulation of the responsibilities and agreement between the organisation and the project team (Dave Martin, John Mariani and Rock Rouncefield, 2004). There may be the risk of delay or underperformance of the project, unclear terms in the contract about the payment or not linked tangible milestones.  ¦ The users- may be unfamiliar with the new technology or unwillingness to change working practises to fit with the new system such as the London Ambulance System (LSA). The management of the organisation and users may hold very different view of what the system supposed to do.  ¦ Acceptance Criteria – The acceptance criteria may not have been clearly defined in the contract or the customer may not accept some or all of the new system. The Project Plan- possible tight timescales, milestones may be too far apart or deliverables may not have been defined enough to work so the product is not the expected result, the project may be bigger so more staff is required than the estimation at the start of the project. After completing the risk identification the project team should take some actions against those risks like the avoiding actions, try to prevent the risks from occurring, and the mitigation actions where the project teams try to reduce the impact of the risks if they occur. Finally the project teams register the identified risks either using the Risk Log Document which is part of the PRINCE or the risk map if they want to highlight only the very important and dangerous risks. 3. Conclusions The impact of Project Management in the Information Systems Project improved the percentages for the successful projects. It is the management tool for planning, monitoring, tracking and controlling the whole process of the project. The IS project to be considered will be the delivery of a specified information system within given constraints of time, quality, resources and cost, however the project organisational framework is also important because the project team has the chance to get a clear understanding of who the customer, the project’s scope and the purpose of the project is. The PRINCE project management method offers an effective structure for the management of IS project. The project manager plays the most important roles in a project team and is the main reason for the success or the failure of the project. Project manager is responsible for the build of the project teams using the most popular method of Belbin Test. Project Plan is also required in order to track, monitor, control and compare tasks with the time. The suggested tool for planning is work or product breakdown structure for break down tasks into smaller subtasks. Project Manager must take decisions about the duration, cost and resources for each task which can be presented in a Gantt chart using Microsoft Project.

Western :: Papers

Western Some stupid cowboy guy went into a dump of a town called Wisbech. The local Sheriff came up to him, "what are you doing here," he asked. "None of your business," replied the stranger calmly. "Ok, pay your tax," said the sheriff. "Go to hell!" said the Stranger, as he divedto the side drawing his Colt 45 pistol, firing only one shot towards the small town sheriff, the stranger rolled behind a barrel then ran off down a back alley behind the saloon. The bullet hit a window just next to the sheriff, shattering it. The shot automatically brought out the deputy sheriff from the sheriff's office; he appeared with a benneli 12 ball shotgun poised ready to protect his sheriff. The deputy ran over to the sheriff, "I'm too old for this crap," the sheriff said just after what seemed a never ending sigh. Days passed without any sighting of this certain stranger, but things had started to happen, things that hadn't happened previously such as bread and beer being stolen, a horse equipped with a saddle, shotgun and rounds had been stolen during the night from outside the blacksmiths. On April the 9th this stranger decided to go for a drink, he rode the stolen horse right up to the side of the saloon, jumped off and slowly walked in. He walked up to the bar sat down and shouted "service! Service." The bar tender strolled up to this man and replied. "Yes, sir and how can we help you today?" "Get me a beer," the stranger replied in a disgruntled manner. The sheriff and his deputy walked in at this point, they walked either side of this half drunk stranger, each putting their hands on each of his shoulders, he spun round grabbing the guns from both of their holsters and rolled backwards over the bar, he lifted his hat. The sheriff recognised his face but where from? "Leave me alone or else!" the tall, dark scruffy looking stranger threatened. "Or else what?

Assessment Worksheet Essay

In a risk management plan you must first, establish the objectives. What is the exercise called when you are trying to identify an organization’s risk health? When trying to identify an organization’s risk health, you would use the Health Risk Assessment exercise. What practices helps reduce or eliminate risk? Risk Management. What on-going practice helps track risk in real-time? Risk Mitigation Given that an IT risk management plan can be large in scope, why is it a good idea to develop a risk management plan team? Scope identifies boundaries. So, if the plan is that large in scope, a team would work obviously together and not against to maintain its structure in nature and have consensus. Within the seven domains of a typical IT infrastructure, which domain is the most difficult to plan, identify, assess, remediate, and monitor? LAN-WAN From your scenario perspective, with which compliance law or standard does your organization have to comply? NERC-CIP Compliance: (critical infrastructure protection) plan is a set of requirements designed to secure assets vital to reliably operating North America’s bulk electric system. How did the risk identification and risk assessment of the identified risks, threats, and vulnerabilities contribute to your IT risk management plan table of contents? It was detailed properly to locate provided information needed. What risks, threats, and vulnerabilities did you identify and assess that require immediate risk mitigation given the criticality of the threat or vulnerability? None: All compliance was meet For risk monitoring, what techniques or tools can you implement within each of the seven domains of a typical IT infrastructure to help mitigate risk? Anything possible, man or man-made to properly assess, identify and deal with possible risks. For risk mitigation, what processes and procedures are needed to help streamline and implement risk mitigation solutions to the production IT infrastructure? I should start with each and every one of the seven domains, and do a risk analysis and trying to find vulnerabilities that could be exploited, and take necessary actions utilizing any tool available to mitigate or eliminate unnecessary risk if possible, for example disabling ports on an application server, web server, eliminating unnecessary processes, penetration testing and implementing a user awareness program and a strict AUP. How does risk mitigation impact change control management and vulnerability management? Change control is a systematic way to approaching change, within an org anization, it can prevent the possibility of services becoming interrupted and if so, provide a plan to bring them back up as soon as possible.

American Dreams And The American Dream - 2042 Words

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Essay about The Death Penalty - 1700 Words

The death penalty is a very controversial subject. I think that we should use the death penalty instead of placing murderers, rapists, and people who commit treason in prison or letting them out on parol. People that commit the most heinous of crimes should receive the most heinous of consequences. Isnt that just the most fair way to deal with those offenders of the law? From 1930, the first year of which statistics are readily available from the Bureau of Justice Statistics, to 1967, 3,859 people were executed under civil jurisdiction in the United States. During this period of nearly half a century, over half (54%) of those executed were blacks, 45 percent were white, and the remaining one percent were members of other†¦show more content†¦If true, then we must wonder why whites represent 56% of those executed, and blacks 38% when blacks have committed 47% of all murders, and whites 38%. 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America s Involvement Of The Vietnam War - 1008 Words

â€Å"Why? Why was America involved in such brutal war to stop a brand new country from forming? Shouldn t we support that because that s what happened to us.† That was my very first question when my grandfather first told me about the most brutal and longest wars America has ever been in, the Vietnam War. America’s involvement in the conflict was to stop the evil and corrupt system of Communism. French forces were dead meat unless America teamed up with them. Unfortunately, this didn t stop the nonmoral army under Ho Chi Minh. The United Sates did not win the Vietnam War due to strong motivation, Guerrilla warfare, and the political factors in the United States. First off when America fought in the war they were foreigners. Hardly any of them knew anything about Vietnam, the landscape of it or even how to speak the language itself. They were fighting on a landscape that they were not trained for, also, the intense heat and humidity that they were not used to made it mu ch harder. 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English, the Official Language in the U. S. Free Essays

The researcher stated that English is now the official language in the United States. There are documents that discuss the importance of an official language in America, which supports this statement. In this research there are further details about English as the Official Language in the U. We will write a custom essay sample on English, the Official Language in the U. S. or any similar topic only for you Order Now S. and how language can unite people in society, it can be universal as a language, and it also shows that it has the tendency be a challenge, for other cultures to learn as a second language. There should be a way for everyone to co-exist and to function as one nation under God in America. Language is the substance for people to communicate with one another and to co-exist freely. It can be quite difficult to communicate with people from other cultures that do not speak the English language, but the founding fathers set an example to blend English speakers with non-English speakers casually. In the Oxford Handbook on Language and Law by Peter Tiersma, stated, the founding fathers were almost all native speakers of English (Tiersma, P. ) European Languages in Early America (pg. 6). But, at that time, they had not yet deemed English as the official language in the United States. The American Civil Liberties Union (ACLU) comments on prior period efforts on English-only laws that reduced the privileges of non-English speakers, which usually made existence intricate for huge groups of non-English speaking populations. One example cited in Dade County, Florida, where, after a 1980 English-only law was passed, Spanish signs on public transportation were removed. Mount, S. (2010). There were many native speakers from many different countries, who came to the U. S. , and even though most of the founding fathers were native speakers of English, during the early American times, there was no need to consider English as the official language. During this day and age, the government, corporate world, media, and the entertaining industry use English as the customary language for communication. This does not exclude other cultures from using their native languages, but if the y want to communicate with society, they may need to learn English as a second language that they may be able to cope. According to research the U. S. English tongue is a nationalized, independent, non-profit populace assembly, whose assignment is to safeguard the role of the English verbal communication in the United States and erect it to be the representative dialect of the administration, consequently encouraging immigrants to study English (U. S. English). There was a large number of immigrates that came to this country within a ten year span, who spoke the Spanish language and millions came from Asia and Central America. There have been several attempts to make English the official language, although none of the bills were passed in Congress. Recipients of Official English policies, as they are limited and to the point, dispute that English have been the prevailing speech for the superior element of this century and ought to be made the official language in array to make things easier for government processes. In other language contact research, Bond et al. (2006) demonstrated the influence of Russian on Latvian vowels, and Guion (2003) the interaction of Quichua and Spanish on the vowels of bilinguals. In some research on vowels, Bullock and her social group discovered that French spoken in Frenchville, PA, most of the vowels reviewed proved a continuous course of action of meeting through the English vowel structure (Bullock, Dalola, Gerfen, 2006; Bullock Gerfen, 2004a, 2004b, 2005. Also see Hualde, 2004 for a response to Bullock Gerfen). Sometimes it may be a challenge for other cultures to learn English as a second language. Recently English became the official language in the United States. Twenty-seven states have enacted laws proclaiming English their official language,† (Macmillan, C. Michael, Tatalovich, Raymond), American Review of Canadian Studies, 02722011, Summer2003, Vol. 33, Issue 2. For other states such as California and Georgia, Official English statutes that are more restrictive, i. e. , mandating that all state employees conduct official business solely in English as well as doing away with bilingual state forms is being considered (Torres 1996. ) Englis h-only proposers like U. S. English oppose that English-only laws commonly have exceptions for community safety and health requirements. They note that the English-only laws aid the government in saving money by allowing publication of certified papers in one language, saving money by not having to translate and on printing costs, and that English-only laws support the education of the English language by non-English speakers. One example is of Canada, who has two official languages, which is English and French. The government of Canadian has addressed this issue, documenting in 1996 – 1997; there was a sum of 260 million Canadian dollars that was spent on bilingual services. According to U. S. English, the so named states currently have authorized language laws in their books: Alabama, Alaska, Arkansas, California, Colorado, Florida, Georgia, Hawaii, Illinois, Indiana, Iowa, Kentucky, Louisiana, Massachusetts, Mississippi, Missouri, Montana, Nebraska, New Hampshire, North Carolina, North Dakota, South Carolina, South Dakota, Tennessee, Utah, Virginia, and Wyoming. A few of them date back as many as a few decades, i. e. , Louisiana (1811) and Nebraska (1920), though most official verbal communication statutes were approved since the 1970’s. The most recent attempts to endorse English as the administrative language has become more of the immigration from Spanish-speakers and people from the East (such as China and Vietnam) has brought an flood of foreigners to the U. S. According to the 1990 Census, 13. 8 percent of U. S. people speak some language other than the English language at home. There is a 2. 9 percent, or 6. 7 million of the people that did not speak any English what so ever, or they just could not speak it all that well. The ACLU, who is affiliated with and are in a group has opposed to establishing a nationwide authorized tongue, published a paper about reasons that such a shift ought to be challenged. It starts by acknowledging the exertion by John Adams, in the year of 1780, to institute an administrative academy that would be devoted to English, a move that was cast off at that time as undemocratic. The ACLU notes prior attempts on the English-only laws that limited the rights of non-English communicators or which in general made life complicated for a large group of non-English talking populations. This example is cited in Dade County, Florida, in a place that after a 1980 law was passed for English-only, Spanish signs on public transportation were removed Mount, S. (2010). It is the belief of the ACLU that the law for English-only has the ability to violate the protection of the U. S. Constitution of its due process (more so in courts where the service for translation would not be offered) also equality in protection (for example, where the English-only ballots would be utilized instead of the bilingual ones, when they were made available in the past). In conclusion, it has been determined that English is the official language of the United States. English has been valuable for the government to make it easier to communicate the processes to the people. The research shows that making English the official language has been very beneficial to the government. It helped the government by the English-only laws that did aid the government in saving money by allowing publication of certified documents in one tongue. It saved money by not having to translate and it saved money on the printing costs. Also, the English-only laws support the education of the English language by non-English speakers who in turn finance education through learning English. Though in the early American days, it was a challenge to pass the law to make English the official language, it stood the test of time and has proven to be the language that America would choose to be its representative as the language for the United States. All may not agree that it is necessary for English to be the official language in the U. S. because of the great numbers of non-English speakers that has immigrated here. Nevertheless, it has been decided, that America has an official language that will aid the government in many ways, and English has been established to do America that honor in aiding the government and the communities. References American Psychological Association (http://www. apa. org/) Czubaj, C. (1995). English as a second language–are educators doing a disservice to students? Education, 116(1), 109. Retrieved from EBSCOhost. Greenhouse, L. (1996). Supreme Court to Review Law Making State Employees Speak English. New York Times News Service. Available: http://www. latino. com/news/0325sup. html Hellegaard, J. (1996). Official-English Laws Boost Discrimination, Says UF Law Professor. Macmillan, C. , Tatalovich, R. (2003). Judicial Activism vs. Restraint: The Role of the Highest Courts if Official Language Policy in Canada and the United States. American Review of Canadian Studies, 33(2), 239. Retrieved from EBSCOhost. Major, R.. (2010). First language attrition in foreign accent perception. The International Journal of Bilingualism, 14(2), 163-183,275. Retrieved March 7, 2011, from Research Library. (Document ID: 2072928711). Mount, S. (2010). Constitutional topic: due process. Retrieved February 23, 2011 from http://www. usconstitution. net/consttop_duep. html â€Å"The Constitution of the United States,† Article 1, Section 8, Clause 5. â€Å"The Constitution of the United States,† Amendment 5. http://www. us-english. org/ How to cite English, the Official Language in the U. S., Essays